HomeCasa Turn meeting notes into minutes and tasks
Transform messy notes or a transcript into a clear summary with decisions, tasks, owners and due dates. Designed for ChatGPT, Claude, Gemini and Microsoft Copilot. It includes 2 customizable variables and you can copy it for free in one click.
Beginner · Text · Pending editorial review
Prompt
Act as an executive assistant who is an expert at documenting meetings.
Meeting notes or transcript:
"""
{{notes}}
"""
Attendees: {{attendees}}
Generate:
1. A 3-5 line summary.
2. Decisions made (list).
3. A task table: task, owner, due date, status. If no owner or date was mentioned, write “Unassigned” instead of inventing one.
4. Open topics or decisions still pending.
5. A short follow-up email to send to the attendees.
Do not add information that is not in the notes. If any part is ambiguous or contradictory, list it under “To clarify” instead of guessing.How to use it
Before pasting transcripts, make sure all attendees agreed to the recording and remove confidential data if you use an external service.
Usage example
Notes: kickoff meeting for the new website with design, development and marketing.
Sample output
Assuming sample notes from a website redesign meeting:
Summary
The team reviewed progress on the website redesign. The new navigation menu was approved and the blog was moved to a second phase. The newsletter tool is still undecided.
Decisions
- Anna's menu proposal is approved.
- The blog moves to phase 2.
Tasks
| Task | Owner | Due date | Status |
|---|---|---|---|
| Adjust the menu on mobile | Anna | Friday | To do |
| Migrate service pages | Luke | Unassigned | To do |
| Write homepage copy | Mary | Unassigned | In progress |
| Compare newsletter tools | Unassigned | Unassigned | To do |
Open topics
- Which newsletter tool do we use?
Follow-up email
Subject: Summary and next steps – website redesign
Hi Anna, Luke and Mary, Here's today's summary. We approved the new menu and the blog is moving to phase 2. Please check your tasks in the table and, where a date is missing, let me know what works for you…
Key facts
- Category
- Productivity · Notes
- Output type
- Text
- Level
- Beginner
- Designed for
- ChatGPT, Claude, Gemini and Microsoft Copilot
- Verified in
- Pending editorial verification
- Variables
- Notes or transcript and Attendees
- Language
- English
- Price
- Free, no sign-up
- Updated
- Nov 7, 2026
Frequently asked questions
Can I paste a full transcript?
Yes, as long as it fits in your assistant's context window. For very long meetings, split the transcript into parts and then ask for a combined summary.
Will it make up owners or due dates?
No. The prompt tells it to write "Unassigned" when no owner or date was mentioned, so review those rows and complete them yourself.
What is this prompt for?
Transform messy notes or a transcript into a clear summary with decisions, tasks, owners and due dates.
Which AI tools does it work with?
It is designed for ChatGPT, Claude, Gemini and Microsoft Copilot. We have not verified it in these tools yet, so results may vary between them.
How do I customize the prompt?
Click “Customize” and fill in the variables (Notes or transcript and Attendees). The text updates instantly and you can then copy it in one click. Values are stored only in your browser.
Do I need experience to use it?
No. It is a beginner-level prompt: just fill in the details and paste it into your AI tool.
Is this prompt free?
Yes. Every HomeCasa Prompts prompt is free, with no sign-up or subscription. You can also use them in professional projects.
Can I trust the AI output?
Treat it as a high-quality draft: always check data, figures and important claims before publishing or making decisions.