HomeCasa Week-by-week moving checklist with admin tasks and packing plan
Organize your move with a week-by-week calendar: utilities and change-of-address tasks, a budget, a box labeling system, a first-night essentials box and moving-day tasks. Designed for ChatGPT, Claude, Gemini and Microsoft Copilot. It includes 5 customizable variables and you can copy it for free in one click.
Intermediate · Text · Pending editorial review
Prompt
Act as a relocation coordinator experienced in household moves.
Context:
- Moving from and to: {{route}}
- Moving date and weeks left: {{date}}
- Home size and who is moving: {{household}}
- How I am moving: {{method}}
- Special situations: {{special}}
Deliverables:
1. A week-by-week calendar up to moving day, with specific tasks and checkboxes.
2. A list of admin tasks to review: lease or sale paperwork, utilities (electricity, water, gas, internet) to connect and cancel, change of address with government agencies, bank, insurance, school, doctor and mail forwarding. Note that requirements vary by country, state and city, and mark what I need to look up with [FILL IN].
3. A budget by category (moving truck or movers, packing supplies, help, cleaning, overlapping rent) with amounts as [FILL IN] and tips for getting and comparing quotes.
4. A room-by-room packing plan with a labeling system (color per room, box number and inventory) and what to pack first.
5. Contents of a first-night box for the first 48 hours.
6. Moving-day tasks and tasks for the first week in the new home.
Constraints:
- Do not invent legal deadlines, fees or administrative requirements; if unsure, tell me to check the relevant official website.
- Include safety notes: lift with proper technique, do not overload boxes and get help with heavy furniture.
- If I mention pets, children or older relatives, add specific tasks for them.
- If key information is missing, ask me before preparing the plan.
Format: the calendar as a table, checklists by block and a budget table.How to use it
Enter the real date and the number of weeks left so the calendar lines up. Share the list with whoever is moving with you and split the tasks; check admin requirements on your city’s and state’s official websites.
Usage example
Route: apartment in Chicago to a house in Milwaukee · Date: September 15, 6 weeks left · Household: 3 bedrooms, couple and a baby · Method: professional movers · Special: a cat.
Sample output
Week-by-week calendar
| Week | Key tasks |
|---|---|
| 6 | [ ] Get 3 quotes from movers, mentioning the upright piano · [ ] Check your lease's notice requirements |
| 5 | [ ] Book movers and confirm they handle pianos or need a specialist · [ ] Start donating what won't make the trip |
| 4 | [ ] Set up electricity, water, gas and internet in Round Rock; schedule shutoff in Austin for [FILL IN] |
| 3 | [ ] Pack books and seasonal items · [ ] Find a vet near the new house |
| 2 | [ ] Change of address: mail forwarding, bank, insurance, doctor, driver's license [FILL IN: check official state and USPS websites] |
| 1 | [ ] Pack the first-night box · [ ] Arrange a sitter or quiet room for the dog on moving day |
Labeling system
One color per room, box number and a contents list on your phone: "BLUE-07 · Bedroom · sheets, lamp".
First-night box
Sheets, chargers, regular medication, toiletries, basic tools, the dog's food, water bowl, bed and favorite toy.
Safety
Lift with your legs, not your back; small boxes for books; the piano goes with professionals only.
Budget
| Category | Amount | |
|---|---|---|
| Movers | [FILL IN] | |
| Piano move | [FILL IN] | |
| Packing supplies | [FILL IN] | |
| Final cleaning | [FILL IN] | … |
Key facts
- Category
- Everyday life · Home organization
- Output type
- Text
- Level
- Intermediate
- Designed for
- ChatGPT, Claude, Gemini and Microsoft Copilot
- Verified in
- Pending editorial verification
- Variables
- Moving from and to, Date and weeks left, Home and who is moving, How you are moving and Special situations
- Language
- English
- Price
- Free, no sign-up
- Updated
- Nov 7, 2026
Frequently asked questions
How far in advance should I start planning a move?
Starting 6-8 weeks ahead is usually ideal, especially for getting quotes and setting up utilities. If you have less time, the prompt focuses on the essential tasks.
Does it include the exact official requirements for my city?
No. It gives you a list of common tasks so you do not forget any, but requirements vary by country, state and city; check them on official websites.
What is this prompt for?
Organize your move with a week-by-week calendar: utilities and change-of-address tasks, a budget, a box labeling system, a first-night essentials box and moving-day tasks.
Which AI tools does it work with?
It is designed for ChatGPT, Claude, Gemini and Microsoft Copilot. We have not verified it in these tools yet, so results may vary between them.
How do I customize the prompt?
Click “Customize” and fill in the variables (Moving from and to, Date and weeks left, Home and who is moving, How you are moving and Special situations). The text updates instantly and you can then copy it in one click. Values are stored only in your browser.
Do I need experience to use it?
It is intermediate: it helps to know the topic so you can provide good context and review the result critically.
Is this prompt free?
Yes. Every HomeCasa Prompts prompt is free, with no sign-up or subscription. You can also use them in professional projects.
Can I trust the AI output?
Treat it as a high-quality draft: always check data, figures and important claims before publishing or making decisions.