HomeCasa Project risk register with probability, impact and response plans
Identify your project’s risks by category, score them by probability and impact, assign owners, early warning signs and response plans, and export it all to CSV. Designed for ChatGPT, Claude, Gemini and Microsoft Copilot. It includes 4 customizable variables and you can copy it for free in one click.
Advanced · Text · Pending editorial review
Prompt
Act as a project risk manager with experience in both small businesses and large organizations.
Context:
- Project: {{project}}
- Current situation (phase, timeline, budget, team, dependencies): {{situation}}
- Concerns we already know about: {{concerns}}
- Organization’s risk appetite: {{appetite}}
If you are missing information to assess the risks properly, ask me up to 5 questions before you start.
Deliverables:
1. Identify 12-15 risks across categories: scope, schedule, cost, people, technology, suppliers, legal and compliance, and external factors. Write each as cause → event → effect ("Because of…, … may happen, which would…").
2. A risk register table with: ID, risk, category, probability (1-5), impact (1-5), score, owner (role), early warning sign, strategy (avoid, mitigate, transfer or accept), concrete actions, contingency plan and status.
3. A text heat-map summary: which risks are red, amber and green given a {{appetite}} risk appetite, and the top 5 priorities.
4. Two or three opportunities (positive risks) and how to capture them.
5. Review routine: how often to review the register, who does it, what changes a score and when to escalate.
6. The full register in CSV format for Excel or Google Sheets.
Constraints:
- Scores are initial estimates for the team to calibrate; say so explicitly.
- Do not invent project facts; if a risk depends on unknown data, mark it [FILL IN].
- For legal, tax or workplace safety risks, recommend consulting a professional.
Format: a short risk list, the register table, the summary, the routine and a CSV block.How to use it
- Describe the project situation in as much detail as you can. 2. Review the scores with the team in a 45-minute session and adjust them. 3. Paste the CSV into your tracking sheet and review it at every status meeting.
Usage example
Project: migrating a store’s website to a new platform · Situation: 3 months, $20,000, outside agency, holiday campaign in the middle · Concerns: losing SEO rankings · Appetite: low.
Sample output
Risk register (excerpt)
Scores are initial estimates for the team to calibrate.
| ID | Risk | Cat. | P | I | Score | Owner | Early warning | Strategy | Actions |
|---|---|---|---|---|---|---|---|---|---|
| R1 | Because patient records are duplicated or incomplete, the migration may fail, which would leave appointments without history | Technology | 4 | 5 | 20 | IT lead | Errors above [FILL IN]% in the test migration | Mitigate | Clean data first; pilot migration in 1 clinic |
| R2 | Because of limited digital skills, front-desk staff may fall back on paper, which would cause double bookings | People | 4 | 4 | 16 | Clinic coordinator | Paper use in week 2 | Mitigate | Hands-on training and a "champion" per clinic |
| R3 | Because we depend on an outside vendor, setup may slip, which would push back go-live | Suppliers | 3 | 4 | 12 | Project manager | Missed vendor milestones | Transfer | Contract milestones and penalties |
| R4 | Because we handle health data, HIPAA obligations may be missed, which could lead to penalties | Legal | 2 | 5 | 10 | Privacy officer | No business associate agreement signed | Avoid | Sign a BAA before migration; consult a professional |
Heat-map summary (low appetite)
- Red: R1, R2 (act before January).
- Amber: R3, R4; with low appetite, R4 is treated as a priority despite its probability.
Opportunity
- Automated reminders that reduce no-shows: [FILL IN: confirm with vendor]…
Key facts
- Category
- Business & entrepreneurship · Project management
- Output type
- Text
- Level
- Advanced
- Designed for
- ChatGPT, Claude, Gemini and Microsoft Copilot
- Verified in
- Pending editorial verification
- Variables
- Project, Current situation, Known concerns and Risk appetite
- Language
- English
- Price
- Free, no sign-up
- Updated
- Nov 7, 2026
Frequently asked questions
What is the difference between a risk and an issue?
A risk is something that might happen; an issue is something already happening. When a risk materializes, it moves to the issue log and its contingency plan kicks in.
Why phrase risks as cause, event and effect?
Because labels like "delays" are too vague to act on. Knowing the cause tells you what to prevent, and knowing the effect helps you judge the impact.
What is this prompt for?
Identify your project’s risks by category, score them by probability and impact, assign owners, early warning signs and response plans, and export it all to CSV.
Which AI tools does it work with?
It is designed for ChatGPT, Claude, Gemini and Microsoft Copilot. We have not verified it in these tools yet, so results may vary between them.
How do I customize the prompt?
Click “Customize” and fill in the variables (Project, Current situation, Known concerns and Risk appetite). The text updates instantly and you can then copy it in one click. Values are stored only in your browser.
Do I need experience to use it?
It is advanced: it is meant for people with experience in the topic who can evaluate and adjust the result.
Is this prompt free?
Yes. Every HomeCasa Prompts prompt is free, with no sign-up or subscription. You can also use them in professional projects.
Can I trust the AI output?
Treat it as a high-quality draft: always check data, figures and important claims before publishing or making decisions.