HomeCasa Project RACI matrix with a check for assignment mistakes
Build a clear RACI matrix from your tasks and people, catch tasks with no owner, duplicate approvers and overloaded people, and get a CSV version for your spreadsheet. Designed for ChatGPT, Claude, Gemini and Microsoft Copilot. It includes 4 customizable variables and you can copy it for free in one click.
Beginner · Text · Pending editorial review
Prompt
Act as an organizational and project management consultant who specializes in defining responsibilities without ambiguity.
Context:
- Project or process: {{project}}
- Tasks or deliverables: {{tasks}}
- People or roles involved: {{people}}
- Current problem I want to fix: {{problem}}
Remember the rule: R (Responsible, does the work), A (Accountable, owns the outcome and has the final say; only one per task), C (Consulted, asked for input beforehand) and I (Informed, told afterwards).
Deliverables:
1. A cleaned-up task list: merge duplicates, split tasks that are too broad and keep it to 20 rows maximum, each starting with an action verb.
2. The RACI matrix as a table (tasks in rows, people or roles in columns). If you cannot infer an assignment, put [?] instead of guessing.
3. Checks, with every issue flagged:
- Tasks with no R or no A.
- Tasks with more than one A.
- Tasks with too many Cs (slow decisions) or too many Is (noise).
- People with too many Rs (overload) or no R at all (unclear role).
4. Specific questions to resolve each [?] and each conflict.
5. A per-person view: a 2-line summary of what each person does, approves, advises on or needs to know.
6. How to present the matrix to the team in a 30-minute meeting and when to review it.
7. The same matrix in CSV format to paste into Excel or Google Sheets.
Constraints:
- Exactly one A per task, always.
- Do not assume hierarchies or titles I have not given you; ask.
Format: main table, list of alerts, questions and a CSV block at the end.How to use it
- List tasks and people as you have them, even if messy. 2. Answer the questions about the [?] cells and conflicts. 3. Validate the matrix with the team and store it with the project documentation.
Usage example
Project: corporate website redesign · Tasks: copy, design, development, SEO, final approval · People: marketing director, designer, dev agency, legal counsel · Problem: nobody knows who approves the copy.
Sample output
RACI matrix: new store opening
| Task | Owner | Ops manager | HR manager | Accountant | Architect |
|---|---|---|---|---|---|
| Find and select a location | A | R | I | I | C |
| Negotiate the lease | A/R | C | – | C | – |
| Obtain business permits | A | R | – | C | C |
| Manage the build-out | I | A | – | – | R |
| Hire the store team | C | C | A/R | I | – |
| Set up initial inventory | I | A/R | – | – | – |
| Run the grand opening | A | R | [?] | – | – |
Alerts
- Owner holds 4 A's: a bottleneck. Could permits be delegated to the ops manager?
- Ops manager has 5 R's: likely overload during the build-out weeks.
- Grand opening: unclear whether HR coordinates staffing on the day → [?].
- Accountant has no R: confirm the role is advisory only.
Questions to resolve
- Who signs the lease: the owner or an authorized signatory?
- Who approves build-out overruns above $[FILL IN]?
CSV
Task,Owner,Ops manager,HR manager,Accountant,Architect
Find and select a location,A,R,I,I,C
Negotiate the lease,A/R,C,,C,
Obtain business permits,A,R,,C,C…
Key facts
- Category
- Business & entrepreneurship · Project management
- Output type
- Text
- Level
- Beginner
- Designed for
- ChatGPT, Claude, Gemini and Microsoft Copilot
- Verified in
- Pending editorial verification
- Variables
- Project or process, Tasks or deliverables, People or roles and Current problem
- Language
- English
- Price
- Free, no sign-up
- Updated
- Nov 7, 2026
Frequently asked questions
Why only one accountable person per task?
Because if two people have the final say, nobody really does: decisions stall or get made twice. You can have several Rs, but only one A.
What if the responsible and accountable person are the same?
That is common for small tasks or small teams. Mark it R/A and make sure someone is in C to review important decisions.
What is this prompt for?
Build a clear RACI matrix from your tasks and people, catch tasks with no owner, duplicate approvers and overloaded people, and get a CSV version for your spreadsheet.
Which AI tools does it work with?
It is designed for ChatGPT, Claude, Gemini and Microsoft Copilot. We have not verified it in these tools yet, so results may vary between them.
How do I customize the prompt?
Click “Customize” and fill in the variables (Project or process, Tasks or deliverables, People or roles and Current problem). The text updates instantly and you can then copy it in one click. Values are stored only in your browser.
Do I need experience to use it?
No. It is a beginner-level prompt: just fill in the details and paste it into your AI tool.
Is this prompt free?
Yes. Every HomeCasa Prompts prompt is free, with no sign-up or subscription. You can also use them in professional projects.
Can I trust the AI output?
Treat it as a high-quality draft: always check data, figures and important claims before publishing or making decisions.