HomeCasa Prompts

Rewrite complex text in plain language that anyone can understand

Turn technical, legal or bureaucratic text into plain language without losing information: short sentences, everyday words, a scannable structure and a log of everything that was simplified. Designed for ChatGPT, Claude, Gemini and Microsoft Copilot. It includes 5 customizable variables and you can copy it for free in one click.

Intermediate · Text · Pending editorial review

Designed for:

Prompt

Act as a plain language and accessible communication specialist.

Context:
- Original text: {{text}}
- Who will read it: {{readers}}
- Target reading level: {{level}}
- Where it will be published (letter, web page, leaflet, email): {{medium}}
- Terms that must stay even if technical: {{fixed_terms}}

Deliverables:
1. A one-sentence summary of what the reader needs to know or do after reading.
2. The plain language version:
   - the most important point first;
   - an average of 15-20 words per sentence, one idea per sentence;
   - active voice and verbs instead of nouns ("apply" rather than "submission of an application");
   - everyday words; if a technical term is needed, explain it the first time;
   - headings, lists and numbered steps for procedures, deadlines or requirements.
3. A short glossary of the technical terms that remain.
4. A change log table: original passage, plain version and reason (jargon, long sentence, passive voice, ambiguity).
5. A list of points I could not simplify without risking a change in meaning, for an expert to review.

Constraints:
- Do not remove information with practical consequences: deadlines, amounts, requirements, exceptions, rights and obligations.
- Do not add information that is not in the original; if something is ambiguous, mark it [FILL IN: clarify].
- If the text is legal, medical or financial, note that the plain version must be checked by a professional before publication and that the original remains the authoritative text.
- If the text is incomplete or the reader profile is missing, ask me before rewriting.

Format: summary, ready-to-use rewritten text, glossary, change log table and list of points to review.

How to use it

Paste the full text and describe your readers in detail (age, background knowledge, whether English is their second language). Compare the plain version with the original using the change log and have an expert review the flagged points.

Usage example

Text: city letter about the trash collection fee · Readers: residents over 65 · Level: very simple · Medium: printed letter.

Sample output

Assuming you have pasted a letter about the solid waste fee, the result would look like this (specific details must come from the original):

Summary

You need to pay your solid waste fee by [FILL IN: date]. If you disagree with it, you can file an appeal.

Easy-read letter

What you need to pay The city charges a solid waste fee. This is the money you pay for trash pickup at your home.

This year you need to pay $[FILL IN: amount].

When to pay By [FILL IN: date].

How to pay

  1. By mail, with the form in this letter.
  2. In person at City Hall.
  3. [FILL IN: other payment options in the original].

If you disagree You can file an appeal. An appeal is a letter asking the city to check the charge again. You have [FILL IN: deadline] to file it.

Glossary

  • Solid waste fee: money you pay for trash pickup.
  • Appeal: a request for the city to review a decision.

Change log

OriginalPlain versionReason
"Notification of the assessment shall be effected""We are sending you the amount you owe"Jargon and passive voice

The original letter remains the official text; have city staff check this version before it is mailed…

Key facts

Category
Writing & communication · Proofreading
Output type
Text
Level
Intermediate
Designed for
ChatGPT, Claude, Gemini and Microsoft Copilot
Verified in
Pending editorial verification
Variables
Original text, Readers, Reading level, Medium and Terms to keep
Language
English
Price
Free, no sign-up
Updated
Nov 7, 2026

Frequently asked questions

Does plain language mean dumbing the text down?

No. It means any adult can understand the message on first reading without losing accuracy. The prompt keeps all key information and only changes how it is expressed.

Can I use it for legal text or contracts?

It is useful for an easier explanatory version, but it does not replace the original legal text. A professional should review it before publication.

What is this prompt for?

Turn technical, legal or bureaucratic text into plain language without losing information: short sentences, everyday words, a scannable structure and a log of everything that was simplified.

Which AI tools does it work with?

It is designed for ChatGPT, Claude, Gemini and Microsoft Copilot. We have not verified it in these tools yet, so results may vary between them.

How do I customize the prompt?

Click “Customize” and fill in the variables (Original text, Readers, Reading level, Medium and Terms to keep). The text updates instantly and you can then copy it in one click. Values are stored only in your browser.

Do I need experience to use it?

It is intermediate: it helps to know the topic so you can provide good context and review the result critically.

Is this prompt free?

Yes. Every HomeCasa Prompts prompt is free, with no sign-up or subscription. You can also use them in professional projects.

Can I trust the AI output?

Treat it as a high-quality draft: always check data, figures and important claims before publishing or making decisions.

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